Updating Your Employer
Ensuring your payroll, pension, and professional records match your new identity.
When you change your name, your employer needs to update several internal systems. This isn't just for your email signature; it affects your PAYE (Pay As You Earn) tax submissions, your workplace pension contributions, and your legal employment contract.
STEP 1 Contact HR or Payroll
You should formally notify your Human Resources (HR) department or the person responsible for payroll. They will require a copy of your Deed Poll to verify the change before they can update your tax records with HMRC.
Records to be Updated
- Payroll: To ensure your payslips and P60 are issued in the correct name.
- Pension Scheme: Your pension provider needs your new name to track your retirement savings accurately.
- Professional Indemnity: If you work in a licensed profession (e.g., Law, Medicine, Engineering), your insurance must reflect your legal name.
- IT Systems: Your login credentials, email address, and ID badges.
Important: References
If you apply for a new job in the future, your current employer will provide a reference. Having your records updated now ensures that future background checks and DBS clearances proceed without delay.
Template Email to HR
Dear HR Team,
I am writing to formally notify you that I have legally changed my name from [Old Name] to [New Name].
Please find attached a copy of my Deed Poll as evidence of this change. I would be grateful if you could update my payroll records, pension details, and internal systems accordingly.
Kind regards,
[New Name]
Need a Deed Poll for your HR Department?
Our documents are 100% accepted by UK employers and government departments.
APPLY ONLINE NOW100% UK Accepted
Our Deed Polls are drafted to strict UK legal standards, guaranteed for use with HMPO, DVLA, and all UK Banks.
Swift Dispatch
Orders placed before 3pm are processed the same working day and dispatched via Royal Mail Tracked delivery.
Secure & Private
Your data is protected by 256-bit SSL encryption. We are fully GDPR compliant and registered with the ICO.
Expert UK Support
Our London-based team is available via Live Chat and email to assist with your application or record updates.